Garda Vetting Service

Information on Garda Vetting Service provided by Fingal Volunteer Centre
The aim of this document is to distribute information regarding Garda vetting of volunteers and minimise confusion surrounding the service provided by An Garda Síochána.
What is Garda Vetting?
Garda Vetting is the process by which a Garda Vetting Application Form is submitted to An Garda Síochána Vetting Office asking them to check if a person has any convictions and/or prosecutions, successful or not, pending or completed, recorded against their name.
Do volunteers need to be vetted?
At present, there is no legal requirement to vet volunteers, although this will be introduced at some point in the future. Many organisations choose to make it a policy to vet volunteers who work with children and vulnerable adults and / or are responsible for finances. However, most organisations recognise that not all volunteers may need to be vetted. For example, volunteers working in administration, doing practical work, providing professional services or a range of other volunteer opportunities may not need to be vetted as they are not interacting with the clients or directly involved in finance and will never have an opportunity to do so.
It is up to the organisation to decide whether or not a volunteer position requires vetting. This should be assessed while the organisation is in the process of developing the job description for each individual volunteer position. Whether the volunteer is being vetted or not it is important to conduct reference checks as these provide vital character reference information that is not available in a Garda Vetting check. (Fingal Volunteer Centre will supply you with in-depth information and training on the process). It is important to remember that Garda Vetting is but one stage of the screening of volunteers. If you require further information regarding screening of volunteers and appropriate methods of recruitment and selection, please contact us This email address is being protected from spambots. You need JavaScript enabled to view it.
Garda Vetting and Volunteer Centres
Volunteer Centres Ireland and its member volunteer centres, as part of our commitment to supporting and promoting volunteering have introduced a Garda Vetting service for voluntary and community groups within their local areas. All Volunteer Centres now act as an Authorised Signatory for Garda Vetting purposes for voluntary and community organisations that do not otherwise have access to an authorised signatory. VCI and member Volunteer Centres have developed a number of documents to ensure best practice in and assist organisations with Garda Vetting and an agreement on the service with the Garda Vetting Unit and Data Protection.
What is an Authorised Signatory?
An Authorised Signatory is a person who has completed the training supplied by the Garda Central Vetting Unit and is authorised to act as the liaison between the organisation requesting vetting and the Garda Central Unit.
Will An Garda Síochána vet volunteers?
The Garda Central Vetting Unit already provides a volunteer vetting service for most large community and voluntary organisations throughout the country via an ‘authorised signatory’ within that organisation. This means that a member of staff within that organisation has been trained to be the link between the Garda Vetting Unit and the organisation. However, they do not currently have the resources to provide this service to smaller organisations. In response to this, the members of Volunteer Centres Ireland have worked with the Garda Vetting Unit to train a designated staff member in each volunteer centre in each county to act as an Authorised Signatory between local voluntary and community organisations and the Garda Vetting unit.
What does this mean for your organisation?
If your organisation does not have access to an Authorised Signatory and you require Garda Vetting, your local volunteer centre can process the vetting paperwork for your volunteers. This paperwork is then forwarded to the Garda Central Vetting Unit.
How does it work?
For details on the process in your area, please contact your local volunteer centre. In general, to avail of this service:
• Your organisation will be required to register with your local volunteer centre.
• Your organisation will be required to meet with/attend training about the Garda Vetting process with your local volunteer centre.
• Your organisation will be expected to have certain policies and procedures in place before commencing Garda Vetting, for example, confidentiality policy, data protection policy, Garda Vetting policy. Copies of generic polices can be obtained from your local volunteer centre.
• Your organisation will be required to sign an agreement with your local volunteer centre giving them the authority to act on your behalf as an Authorised Signatory for Garda Vetting purposes.
Garda Vetting – a quick guide to the process
1. The Volunteer Centre will act as the Authorised Signatory on behalf of your organisation.
2. Prior to commencing, your Volunteer Centre will give you copies of relevant information documents and forms and will meet with you to discuss your needs
3. Once your organisation has signed and returned the required forms, the Volunteer Centre will begin the process of Garda Vetting for you.
4. Your organisation will be required to:
• Give volunteers/potential volunteers a copy of the Garda Vetting form and explain how important it is to fill it in correctly.
• Ensure the volunteer returns all individual Garda Vetting forms to you.
• Check each form to ensure that it has been completed properly
• Post the form/s and a completed checklist to the Manager, The Volunteer Centre, (provide full address).
5. The Volunteer centre will then submit all forms to the Garda Vetting office. Once the forms have been processed by the Garda Vetting Unit and returned to the Volunteer Centre, the Volunteer Centre will notify your organisation of same in writing or by email.
6. Copies of any disclosures will be forwarded to you by post. These forms must be returned to the Volunteer Centre within 3 weeks of being forwarded to you. Failure to return these disclosures may result in a discontinuation of the service.

Garda Vetting Service at Fingal Volunteer CentreInformation on Garda Vetting Service provided by Louth Volunteer Centre
The aim of this document is to distribute information regarding Garda vetting of volunteers and minimise confusion surrounding the service provided by An Garda Síochána.

What is Garda Vetting?
Garda Vetting is the process by which a Garda Vetting Application Form is submitted to An Garda Síochána Vetting Office asking them to check if a person has any convictions and/or prosecutions, successful or not, pending or completed, recorded against their name.

Do volunteers need to be vetted?
At present, there is no legal requirement to vet volunteers, although this will be introduced at some point in the future. Many organisations choose to make it a policy to vet volunteers who work with children and vulnerable adults and / or are responsible for finances. However, most organisations recognise that not all volunteers may need to be vetted. For example, volunteers working in administration, doing practical work, providing professional services or a range of other volunteer opportunities may not need to be vetted as they are not interacting with the clients or directly involved in finance and will never have an opportunity to do so. 

It is up to the organisation to decide whether or not a volunteer position requires vetting. This should be assessed while the organisation is in the process of developing the job description for each individual volunteer position. Whether the volunteer is being vetted or not it is important to conduct reference checks as these provide vital character reference information that is not available in a Garda Vetting check. (Louth Volunteer Centre will supply you with in-depth information and training on the process). It is important to remember that Garda Vetting is but one stage of the screening of volunteers. If you require further information regarding screening of volunteers and appropriate methods of recruitment and selection, please contact This email address is being protected from spambots. You need JavaScript enabled to view it. .

Garda Vetting and Louth Volunteer Centre
Louth Volunteer Centre, as part of our commitment to supporting and promoting volunteering have introduced a Garda Vetting service for voluntary and community groups.  All Volunteer Centres now act as an Authorised Signatory for Garda Vetting purposes for voluntary and community organisations that do not otherwise have access to an authorised signatory. Volunteer Centre Ireland and member Volunteer Centres have developed a number of documents to ensure best practice in and assist organisations with Garda Vetting and an agreement on the service with the Garda Vetting Unit and Data Protection.

What is an Authorised Signatory?
An Authorised Signatory is a person who has completed the training supplied by the Garda Central Vetting Unit and is authorised to act as the liaison between the organisation requesting vetting and the Garda Central Unit.



Will An Garda Síochána vet volunteers?
The Garda Central Vetting Unit already provides a volunteer vetting service for most large community and voluntary organisations throughout the country via an ‘authorised signatory’ within that organisation. This means that a member of staff within that organisation has been trained to be the link between the Garda Vetting Unit and the organisation. However, they do not currently have the resources to provide this service to smaller organisations. In response to this, the members of Volunteer Centres Ireland have worked with the Garda Vetting Unit to train a designated staff member in each volunteer centre in each county to act as an Authorised Signatory between local voluntary and community organisations and the Garda Vetting unit.

What does this mean for your organisation
?
If your organisation does not have access to an Authorised Signatory and you require Garda Vetting, Louth Volunteer Centre can process the vetting paperwork for your volunteers. This paperwork is then forwarded to the Garda Central Vetting Unit. 

How does it work?
For details on the process in your area, please contact This email address is being protected from spambots. You need JavaScript enabled to view it. . In general, to avail of this service:

  • Your organisation will be required to register with us.
  • Your organisation will be required to meet with/attend training about the Garda Vetting process with us.
  • Your organisation will be expected to have certain policies and procedures in place before commencing Garda Vetting, for example, confidentiality policy, data protection policy, Garda Vetting policy. Copies of generic polices can be obtained from your local volunteer centre.
  • Your organisation will be required to sign an agreement with your local volunteer centre giving them the authority to act on your behalf as an Authorised Signatory for Garda Vetting purposes.

Garda Vetting – a quick guide to the process

  1. Louth Volunteer Centre will act as the Authorised Signatory on behalf of your organisation. 
  2. Prior to commencing, Louth Volunteer Centre will give you copies of relevant information documents and forms and will meet with you to discuss your needs
  3. Once your organisation has signed and returned the required forms, we will begin the process of Garda Vetting for you

Your organisation will be required to:

  • Give volunteers / potential volunteers a copy of the Garda Vetting form and explain how important it is to fill it in correctly
  • Ensure the volunteer returns all individual Garda Vetting forms to you.
  • Check each form to ensure that it has been completed properly.
  • Post the form/s and a completed checklist to the Manager,Louth Volunteer Centre, Fitzwilliam Business Centre, Laurence Street, Drogheda, County Louth.
  • We will then submit all forms to the Garda Vetting office. Once the forms have been processed by the Garda Vetting Unit and returned to the Volunteer Centre, we will notify your organisation of same in writing or by email.
  • Copies of any disclosures will be forwarded to you by post. These forms must be returned to the Volunteer Centre within 3 weeks of being forwarded to you. Failure to return these disclosures may result in a discontinuation of the service.

For more information on this service please contact This email address is being protected from spambots. You need JavaScript enabled to view it.  or telephone (041) 980 6900.

Latest News

  • Lens a hand - logo2With all of the entries in, now's the time to have your say!

    Over 40 entries have been received for our 'Lens a Hand' competition, capturing the spirit of volunteering and the positive impact of volunteers across Louth. 

    John Cotterell, Manager of Louth Volunteer Centre , said ‘the competition will be showcasing the diversity of volunteering in action and illustrating its positive impact in local communities, as well as promoting the vital work of the charitable and non-profit organisations in Louth”

    Albion Rovers FC Secretary, Liam Callan, has described the project as “an exciting and creative way of sharing the experience of helping others, its benefits and its stories, while inspiring more people to volunteer”.

     

    Before the pictures go before our Judges, we want the public to let us know their favourite.  All of the entries are on Facebook, where the picture with the most likes will win a fantastic gift voucher for Th Pheasant!

  • To coincide with National Volunteering Week (12th-18th May), we have organised a volunteer appreciation evening in the Boyne Valley hotel on Thursday 16th May, after the Louth Community & Voluntary Forum Conference.  The organisations that have signed up have about five minutes each to thank their volunteers in a fun and quirky way and present each of them with a certificate, provided by Louth Volunteer Centre.

    While registration for the event is now closed, it is not to late to make arrangements to celebrate and thank your volunteers this National Volunteering Week. Send us details of how you will be highlighting the work of your volunteers this NVW.

    Contact us on 041 9809008 or This email address is being protected from spambots. You need JavaScript enabled to view it. .

  • volunteering fairs day 031Louth Volunteer Centre are to hold two volunteering fairs during National Volunteering Week. The fairs will take place on Friday 16th & Saturday May 17th.

     

    The first of the two will be held in The Marshes shopping centre in Dundalk and the second will be an outdoor event on West St. in Drogheda.

     

    Up to 40 local community organisations will take part in the event. John Cotterell, manager of The Louth Volunteer Centre, said that “Taking part in the fair will give these organisations the opportunity to showcase the amazing work that they do & give them the opportunity to meet & recruit new volunteers”.

     

    The fair is set to have a great atmosphere with some surprise entertainment throughout the day.  So make sure to stop by and enjoy the festivities.

     

    Some places are still available for volunteer involving organisations to host a free stand. Call Kayleigh on 086 043 1379 or Niamh on 041 980 9008 for details.

     NVW2014

     

  • 1898958 256539024521141 344671745 nOn Saturday 8th February, a group of students from DKIT Volunteer Society got together to lend a hand to a local community creche that needed some redecoration. 16 students, some of whom are pictured left, turned up on the day and painted the 2 sleep rooms.

    One of the volunteers had also contacted local paint/hardware stores and received some very kind donations of paint and equipment from local Dundalk businesses Colour Trend and Terry’s Paint & Wallpaper.

    Rebecca Somers, one of the students that got involved, said: "The reason I'm volunteering is that it’s a way to give something back to the community. Volunteering is a two way thing. You are showing people you care and this can go a long way, also its a sense of achievement within yourself. You learn different skills and get to meet different people along the way. If you can bring happiness to someone’s life who may need it then you will be happy too. I feel really happy that the service is there for us to volunteer as I feel we really do make a difference in the world. There are just so many reasons to volunteer”

    It is great to see so many students making an effort to help out in the local community. The Volunteer Society will also be getting involved in other events such as stewarding events, fundraising and other once off volunteering opportunities. Each student that gets involved will receive the President's Award for Civic Engagement, from DKIT President Denis Cummins, in May.